How long does it take?

Our sprints run over 90 days: we map the business, build the priority automations, and hand over a system you own. You see the first working automations well before the end.

It depends on what we build and how much help you want from our team. We can run a detailed audit that gives you the roadmap, train your team hands-on, or build out the whole system and hand it back to you. Our solutions page has the full breakdown.

Do we need someone technical in-house?

No. We build it, document it and hand it over so your team can run it. There's nothing for you to maintain on your own unless you want to.

Is our candidate data safe?

Yes. We architect for it from the start, on your own systems, with access scoped and controlled. Handling candidate and client data properly is part of the build, not an afterthought.

Are you here to replace our recruiters?

No. The relationship and judgement stay with your people. We take the repetitive admin off the desk so they spend more time on the work only they can do.

Recruitment Agencies

AI and Automation for Recruitment Agencies

Your CRM is full of candidates you've already paid to find, and your desk is buried in admin that has nothing to do with billing. We build recruitment and staffing agencies a connected AI system that works the database you already own and takes the repetitive work off your team, so you place more without hiring more.

Book Your Free AI Readiness Audit

The short version

AI for recruitment agencies, in a nutshell

Montaj builds AI and automation systems for recruitment and staffing agencies.

We connect to the CRM you already use (Vincere, Firefish, Loxo). We don't migrate you off it.
We reactivate the dormant candidate and client database you already own, instead of buying new leads.
We automate the repetitive desk work: CV formatting, candidate scoring, interview scheduling, outreach drafting and shift confirmations.
We give directors a live view of placements, margin and activity, pulled straight from the CRM.
The aim: bill more with the team you already have, without adding headcount.

The problem

Every recruitment agency we meet has the same three problems

Recruitment runs on two things: the quality of your people and the size of the network you can actually work. Almost every agency we sit down with is losing both to the same places.

A CRM that does a fraction of what you pay for

Vincere, Firefish or Loxo: capable systems, under-configured and under-used, so the team falls back on manual searching and spreadsheets.

A desk buried in admin

CV formatting, sifting, scheduling, chasing and invoicing all worked out by hand. None of it wins business, all of it eats the day.

A dormant database nobody's working

Thousands of candidates and old clients you've already paid to acquire, sitting untouched while the budget goes on new job-board leads.

We've watched this pattern across the agencies we work with, and it's the same shape every time.

What it's costing you

The admin isn't free. It's just billed to the wrong account

When we run the numbers with agency founders, roughly 30 to 40% of the working week goes on admin that has nothing to do with what they're actually good at. That time isn't a soft cost. It's billable capacity, business-development calls not made, and placements not chased, all paid for out of your margin.

The point of automation here isn't to cut people. It's to move those hours off the desk and back onto the work that wins fees.

30 to 40%

of the working week lost to admin on a typical desk

Put a number on your own desk

Admin Cost CalculatorPut a pound figure on the hours your desk loses to admin each week.Hire vs Automate CalculatorCompare the cost of the next hire against automating the work instead.

How we do it

We map it, we automate it, then we hand it to you to own

We don't start by building. We start by understanding how your agency actually runs, then we build in priority order, then we make it repeatable so it keeps working after we leave.

Map

We audit every workflow across the desk and back office, and build your agency its own AI knowledge base: how you work, who your ideal clients are, and what a strong candidate looks like for each role.

Automate

We score the opportunities by impact and build them one workflow at a time, on top of the CRM you already use. This is what we mean by connect, don't migrate: we reach into your existing systems rather than forcing a rip and replace.

Productise

We turn it into a repeatable system your team keeps and owns, with the documentation to run it without us.

The promise underneath all of it: add AI without adding headcount.

The AI Operating System

One connected system, not a drawer of half-built automations

Most agencies that have tried AI end up with point fixes: a Zap here, a prompt there, none of them aware of the others. The value comes from connecting them.

Connects to what you already run

Your CRMVincere · Firefish · Loxo

Inbox & outreachEmail and sequences

LinkedIn networkYour dormant connections

Candidate & client dataEveryone you've placed

DocumentsCVs, specs, contracts

The core

One AI Operating System

Sits on top of your CRM and holds everything your agency knows: your brand, your clients, your scoring criteria and your history. It acts on it, and compounds with every call and document you feed it.

Ranked shortlists

CVs scored against the role and client.

Drafted outreach

Personalised, into your inbox to send.

Live founder dashboard

Placements, margin and activity.

Reactivated pipeline

Old contacts worked, not left cold.

Not a drawer of half-built automations: one system, aware of everything, working the database you already own.

Two recruitment systems we're building now show what that looks like in practice.

A founder dashboard

Pulls gross profit, placements and desk activity straight from your CRM, with per-tool consoles and a built-in key manager, wired on top of the system you already run. The goal: directors stop being the bottleneck every question runs through.

A candidate-scoring engine

Reads each CV against the specific role and the client's environment, backed by a company brain and a separate brain for each client, connected to your CRM and inbox, so the shortlist that reaches the consultant is already ranked.

Who we work with

Built for recruitment agencies that live in their CRM

This is for you if:

You run a recruitment or staffing agency: temp, permanent or both.
You already use a CRM (Vincere, Firefish, Loxo or similar) and know you're not getting the most from it.
The founders or directors are still the people everything escalates to.
You've a database of past candidates and clients you know you should be working, and aren't.

Proof

Proof from recruitment agencies we've worked with

Freight & logistics recruitment

One workflow surfaced £110k of forgotten pipeline

GRS Global are a freight and logistics recruitment agency. We sat down with co-founder Sheldon Skeggs for a live AI audit of the business. Going through the desk line by line, one workflow alone, running their own dormant LinkedIn network through AI, surfaced around £110,000 of new pipeline they'd forgotten they were sitting on, which they've since started to work. Along the way we mapped the rest: CV formatting eating about five hours a week, and a planned role where 80% of the job description was automatable for under £400 a month in software.

Sheldon Skeggs, GRS GlobalSee the case study

SEO & paid-media recruitment

Turned an unpredictable funnel into well over six figures

Search For Hire is a specialist SEO and paid-media recruitment agency led by Josh Peacock. Their leads all came through the founder's personal brand, which worked, but was never predictable. We rebuilt their website and funnels so spend turned into a knowable number of leads. In the six months that followed, they credited it with well over six figures in revenue.

“We've probably done well over six figures in terms of revenue in the last six months.”

Josh Peacock, Search For HireSee the case study

Reviews

What our clients say

Real reviews from the founders and teams we work with.

Google

“I cannot recommend this highly enough. The AI training I received was unlike anything else I have come across — it was practical, commercially focused, and immediately applicable to real-world business challenges. Rather than getting lost in theory, every concept was tied directly to tangible outcomes: automating workflows, leveraging AI tools to drive revenue, reducing operational costs, and staying ahead of the competition. The skills I walked away with were not just interesting — they were genuinely marketable. I now have a confident understanding of how to integrate AI into business strategy, use prompt engineering effectively, and identify where AI delivers the highest commercial return. Within weeks of completing the training, I was already applying these skills in my role and seeing measurable results.”

BBen Quarrington-Carter

Google

“We had the pleasure of working with Kai at Montaj Digital on our digital marketing, and the experience has been exceptional from start to finish. His professionalism stands out immediately - he’s organised, responsive, and clearly takes pride in delivering high-quality work. What truly sets Kai apart, however, is his unrivalled knowledge of AI integration. He has an impressive ability to identify opportunities to automate and streamline processes, helping us significantly speed up workflows while maintaining accuracy and consistency. His solutions weren’t just technically strong - they were practical, tailored to our business, and delivered with remarkable efficiency. If you’re looking for someone who combines technical expertise with commercial awareness and a genuinely proactive approach, I would highly recommend Kai and the team at Montaj Digital. Steven - ASG”

SSteven Maxwell

Google

“We’ve had a great experience working with Kai at Montaj Digital Ltd. His knowledge and understanding of AI, automation, and modern digital systems is extremely impressive. He doesn’t just talk about AI trends, he truly understands how to apply AI in practical, real-world business operations to improve efficiency, workflows, and customer experience. Kai has been professional, responsive, forward-thinking, and genuinely passionate about technology throughout the process. It’s clear he stays ahead of the curve and invests heavily in understanding emerging AI tools and strategies. If you’re looking for someone who truly understands AI and how to leverage it for business growth, I would highly recommend Kai and the team at Montaj Digital Ltd.”

HHayden Horwood

Google

“I attended a few of the seminars delivered by Kai and the Montaj Digital team recently and genuinely came away impressed. What stood out wasn’t the hype around AI or just focusing on ‘chat’, but how practical it’s already becoming in everyday working life with automation and agents etc. Seeing how much time can be saved on the repetitive admin, chasing information, notes, calendars and general day-to-day noise definitely got my interest in understanding it properly for myself. Not to replace people or thinking, but to create more time and headspace for the things that actually need attention. For anyone still thinking AI is a distant concept, I’d say we’re already well past that point!”

RRussell Fox

Google

“Working with Montaj Digital has been a game changer for McQueen Media. Their deep knowledge of AI automations helped us streamline internal workflows and deliver smarter, faster solutions to our clients. From refining lead generation processes to building scalable content workflows, their strategic input has been invaluable. The communication has been clear, the implementation seamless, and the results speak for themselves. More efficiency, more impact, and more time freed up for creative thinking. Highly recommend them to any agency looking to stay ahead with AI-driven systems. — Brad McQueen, McQueen Media”

MMcQueen Media

Google

“My initial experience with Montaj Digital at their AI workshop was incredibly impressive. Their knowledge and experience were both intriguing and eye-opening, and they have a way of explaining things in such simple, easy-to-understand terms that makes learning feel comfortable and accessible. The team was so welcoming and genuinely passionate about helping people succeed with the right tools, guidance, and support. I left feeling excited to learn more and truly inspired. Very impressed and looking forward to working with them more in the future!”

NNatasha Achilleas

Google

“As a busy business owner, I’m aware of how pivotal the implementation of AI in our business is. The problem is, my knowledge around AI is limited and I do not have enough time to understand it to implement it efficiently. This is where Kai & Montaj proved their worth and massively helped. They created a plan & structure for us to use AI efficiently which created so many valuable and attainable leads which has seen huge growth within our business over the last 6 months. Thanks Kai & Montaj Digitial!”

GGeorge Qc

Google

“After meeting with Kai, I have completely changed the way I work! He showed me practical ways to start using AI in my day-to-day business tasks, and the impact was immediate. Before our session, I knew AI was something I should be looking into, but I wasn't sure where to start or how it could actually help me. Kai made everything easy to understand and showed me practical ways to use AI, that I could put into action straight away. THANK YOU!”

MMonica

Google

“Kai and the Montaj Digital team have been such an asset and amazing team to work with when building our SEO for Hire website. From their expertise, professionalism, speed, quality, and solution-driven outlook, to their wholesome personalities...They've been an all-round pleasure. If anyone is looking to build a professional site, our team fully endorse Montaj Digital. They've been nothing short of amazing!”

SShreya Singh

Google

“Attending the AI Summit was a genuinely valuable experience. Kaiyan delivered the session with real energy, clarity, and expertise, making complex topics feel accessible and relevant to today’s workforce challenges. The discussions were thought-provoking, forward-looking, and grounded in practical application, with clear takeaways that can be implemented immediately within business and talent environments.”

FFran

Google

“After dealing with 2/3 marketing agencies, I was in desperate need for a company that actually could improve our online marketing. Kai and the team did that and so much more. They surpassed all expectations. Their level of commitment to our company and professionalism throughout meant so much to me because it has made a huge different to my company.”

TToby Bridges

Google

“Kai and the team at Montaj Digital were a massive help in getting AI and automation set up at our Design Studio, Blinc. It’s made day-to-day work way smoother and saved us loads of time. Super practical, no jargon, just proper solutions that actually work. Look forward to working with Kai and the team in the future.”

MMario Andreas

Google

“Kai and the team have been exceptional from day one. Their communication, creativity, and expertise have been invaluable. We are thrilled with our new website! I've already referred several businesses to Kai and the team, and I can't recommend them highly enough!”

JJosh Peacock

Google

“I cannot recommend this highly enough. The AI training I received was unlike anything else I have come across — it was practical, commercially focused, and immediately applicable to real-world business challenges. Rather than getting lost in theory, every concept was tied directly to tangible outcomes: automating workflows, leveraging AI tools to drive revenue, reducing operational costs, and staying ahead of the competition. The skills I walked away with were not just interesting — they were genuinely marketable. I now have a confident understanding of how to integrate AI into business strategy, use prompt engineering effectively, and identify where AI delivers the highest commercial return. Within weeks of completing the training, I was already applying these skills in my role and seeing measurable results.”

BBen Quarrington-Carter

Google

“We had the pleasure of working with Kai at Montaj Digital on our digital marketing, and the experience has been exceptional from start to finish. His professionalism stands out immediately - he’s organised, responsive, and clearly takes pride in delivering high-quality work. What truly sets Kai apart, however, is his unrivalled knowledge of AI integration. He has an impressive ability to identify opportunities to automate and streamline processes, helping us significantly speed up workflows while maintaining accuracy and consistency. His solutions weren’t just technically strong - they were practical, tailored to our business, and delivered with remarkable efficiency. If you’re looking for someone who combines technical expertise with commercial awareness and a genuinely proactive approach, I would highly recommend Kai and the team at Montaj Digital. Steven - ASG”

SSteven Maxwell

Google

“We’ve had a great experience working with Kai at Montaj Digital Ltd. His knowledge and understanding of AI, automation, and modern digital systems is extremely impressive. He doesn’t just talk about AI trends, he truly understands how to apply AI in practical, real-world business operations to improve efficiency, workflows, and customer experience. Kai has been professional, responsive, forward-thinking, and genuinely passionate about technology throughout the process. It’s clear he stays ahead of the curve and invests heavily in understanding emerging AI tools and strategies. If you’re looking for someone who truly understands AI and how to leverage it for business growth, I would highly recommend Kai and the team at Montaj Digital Ltd.”

HHayden Horwood

Google

“I attended a few of the seminars delivered by Kai and the Montaj Digital team recently and genuinely came away impressed. What stood out wasn’t the hype around AI or just focusing on ‘chat’, but how practical it’s already becoming in everyday working life with automation and agents etc. Seeing how much time can be saved on the repetitive admin, chasing information, notes, calendars and general day-to-day noise definitely got my interest in understanding it properly for myself. Not to replace people or thinking, but to create more time and headspace for the things that actually need attention. For anyone still thinking AI is a distant concept, I’d say we’re already well past that point!”

RRussell Fox

Google

“Working with Montaj Digital has been a game changer for McQueen Media. Their deep knowledge of AI automations helped us streamline internal workflows and deliver smarter, faster solutions to our clients. From refining lead generation processes to building scalable content workflows, their strategic input has been invaluable. The communication has been clear, the implementation seamless, and the results speak for themselves. More efficiency, more impact, and more time freed up for creative thinking. Highly recommend them to any agency looking to stay ahead with AI-driven systems. — Brad McQueen, McQueen Media”

MMcQueen Media

Google

“My initial experience with Montaj Digital at their AI workshop was incredibly impressive. Their knowledge and experience were both intriguing and eye-opening, and they have a way of explaining things in such simple, easy-to-understand terms that makes learning feel comfortable and accessible. The team was so welcoming and genuinely passionate about helping people succeed with the right tools, guidance, and support. I left feeling excited to learn more and truly inspired. Very impressed and looking forward to working with them more in the future!”

NNatasha Achilleas

Google

“As a busy business owner, I’m aware of how pivotal the implementation of AI in our business is. The problem is, my knowledge around AI is limited and I do not have enough time to understand it to implement it efficiently. This is where Kai & Montaj proved their worth and massively helped. They created a plan & structure for us to use AI efficiently which created so many valuable and attainable leads which has seen huge growth within our business over the last 6 months. Thanks Kai & Montaj Digitial!”

GGeorge Qc

Google

“After meeting with Kai, I have completely changed the way I work! He showed me practical ways to start using AI in my day-to-day business tasks, and the impact was immediate. Before our session, I knew AI was something I should be looking into, but I wasn't sure where to start or how it could actually help me. Kai made everything easy to understand and showed me practical ways to use AI, that I could put into action straight away. THANK YOU!”

MMonica

Google

“Kai and the Montaj Digital team have been such an asset and amazing team to work with when building our SEO for Hire website. From their expertise, professionalism, speed, quality, and solution-driven outlook, to their wholesome personalities...They've been an all-round pleasure. If anyone is looking to build a professional site, our team fully endorse Montaj Digital. They've been nothing short of amazing!”

SShreya Singh

Google

“Attending the AI Summit was a genuinely valuable experience. Kaiyan delivered the session with real energy, clarity, and expertise, making complex topics feel accessible and relevant to today’s workforce challenges. The discussions were thought-provoking, forward-looking, and grounded in practical application, with clear takeaways that can be implemented immediately within business and talent environments.”

FFran

Google

“After dealing with 2/3 marketing agencies, I was in desperate need for a company that actually could improve our online marketing. Kai and the team did that and so much more. They surpassed all expectations. Their level of commitment to our company and professionalism throughout meant so much to me because it has made a huge different to my company.”

TToby Bridges

Google

“Kai and the team at Montaj Digital were a massive help in getting AI and automation set up at our Design Studio, Blinc. It’s made day-to-day work way smoother and saved us loads of time. Super practical, no jargon, just proper solutions that actually work. Look forward to working with Kai and the team in the future.”

MMario Andreas

Google

“Kai and the team have been exceptional from day one. Their communication, creativity, and expertise have been invaluable. We are thrilled with our new website! I've already referred several businesses to Kai and the team, and I can't recommend them highly enough!”

JJosh Peacock

Google

“We used Montaj Digital to develop our website and they have been amazing. Their communication has been outstanding. It was an absolute pleasure to work with Montaj Digital, their knowledge on websites is incredible, highly recommend working with the agency.”

TTropi Box

Google

“Montaj Digital completely transformed our business with seamless AI integration. Our processes are so much more efficient and automated. They made complex AI applications simple and practical for our team. Highly recommend for any business looking to leverage AI!”

SSoraya Easterbrook

Google

“Montaj Digital really know their stuff when it comes to AI and lead gen. The team is top quality, sharp and easy to work with, and they helped me put smarter systems in place that genuinely improved the quality and consistency of our leads.”

MMike Ioan

Google

“I’ve had the pleasure of working with Kai at Montaj Digital, he’s creative, reliable, and a great team player. Always brings smart ideas to the table and follows through with care and precision. Highly recommend working with him!”

EEmre Gurler

Google

“I highly recommend this Google ads ppc and Meta ads agency that deliver impressive results. A very professional service for any size business that is looking to grow and drive valuable sales online. Thank you so much.”

JJames JP

Google

“Montaj have been great at setting up our new website, they made the switch over from the old website as smooth as possible! Thanks to Kai and the team”

MMax Forrester

Google

“Amazing presentations that have given me the insight and now confidence to use AI in my everyday working and personal life. Great work Kai 👏🏼 👍🏼 🤓”

CColin Cowan

Google

“Excellent week of presentations and discussion. Really helped to frame how helpful AI can be to leverage time and boost productivity.”

NNadine Bourne-Harris

Google

“Kai and the Montaj Team are real Professionals and their dedication and skill makes working with them great”

PPatrick Nolan

Google

“best agency i have worked with, been with them for over a year now and it only gets better and better!”

JJayemB

Google

“Great communication throughout and deliverables. Highly recommend!”

KKhaled Shahidullah

Google

“Great work at short notice! Thanks”

AAaron Georgiou

Google

“We used Montaj Digital to develop our website and they have been amazing. Their communication has been outstanding. It was an absolute pleasure to work with Montaj Digital, their knowledge on websites is incredible, highly recommend working with the agency.”

TTropi Box

Google

“Montaj Digital completely transformed our business with seamless AI integration. Our processes are so much more efficient and automated. They made complex AI applications simple and practical for our team. Highly recommend for any business looking to leverage AI!”

SSoraya Easterbrook

Google

“Montaj Digital really know their stuff when it comes to AI and lead gen. The team is top quality, sharp and easy to work with, and they helped me put smarter systems in place that genuinely improved the quality and consistency of our leads.”

MMike Ioan

Google

“I’ve had the pleasure of working with Kai at Montaj Digital, he’s creative, reliable, and a great team player. Always brings smart ideas to the table and follows through with care and precision. Highly recommend working with him!”

EEmre Gurler

Google

“I highly recommend this Google ads ppc and Meta ads agency that deliver impressive results. A very professional service for any size business that is looking to grow and drive valuable sales online. Thank you so much.”

JJames JP

Google

“Montaj have been great at setting up our new website, they made the switch over from the old website as smooth as possible! Thanks to Kai and the team”

MMax Forrester

Google

“Amazing presentations that have given me the insight and now confidence to use AI in my everyday working and personal life. Great work Kai 👏🏼 👍🏼 🤓”

CColin Cowan

Google

“Excellent week of presentations and discussion. Really helped to frame how helpful AI can be to leverage time and boost productivity.”

NNadine Bourne-Harris

Google

“Kai and the Montaj Team are real Professionals and their dedication and skill makes working with them great”

PPatrick Nolan

Google

“best agency i have worked with, been with them for over a year now and it only gets better and better!”

JJayemB

Google

“Great communication throughout and deliverables. Highly recommend!”

KKhaled Shahidullah

Google

“Great work at short notice! Thanks”

AAaron Georgiou

Check our reviews

What we build

The automations that free up the most time on a recruitment desk

Where the time goes	What we build
Working new leads while the database sits idle	Dormant database reactivation across your CRM and old email, so you work contacts you already own.
CV formatting and sifting	Automated CV formatting and candidate scoring against the role and the client's environment.
Interview logistics	Scheduling, calendar invites and confirmation comms handled automatically.
Founders chasing numbers	A live founder dashboard pulling placements, gross profit and activity from the CRM.
Manual outreach	Drafted, personalised outreach into your inbox to review and send, plus branched LinkedIn campaigns.
Temp desk coordination	Shift confirmations and pipeline-stage comms sent without a coordinator doing it by hand.
Contracts	IR35-aware contract generation into your e-signature tool.

FAQ

Questions recruitment agencies typically ask us

Everything agencies ask before they start: your CRM, timelines, cost, and what happens to your candidate data.

Still have a question?

Book Your Free Audit

You keep your CRM. We connect to Vincere, Firefish, Loxo and the other systems you already use, rather than migrating you onto something new. We call it connect, don't migrate. Your data stays where it is.

See where your agency is losing time and fees

Book a free 30-minute AI Readiness Audit. We'll look at how your desk actually runs and show you, honestly, where AI would pay for itself and where it wouldn't. If it isn't worth doing, we'll tell you.

Book Your Free AI Readiness Audit

One primary next step: a free 30-minute audit. No pitch, just where AI would pay for itself.

Reviewed on
Google

5.0 Rating

Authentic reviews from clients who trust us.

We also work with

Marketing Agencies Financial Services & Accountants Healthcare Construction & Home Improvement Professional Services Real Estate